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BUILDING A CONFERENCE ROOM: NEEDS ANALYSIS
Posted on Tuesday, June 23, 2020
BUILDING A CONFERENCE ROOM: NEEDS ANALYSIS

Building a conference room begins just like any other A/V install, assessing the needs of the client and the goals for the experience of the room. 

What are the basics for a potential conference room? Putting assumptions aside, here is a step by step needs analysis.

  • The purpose/objective of the room
  • Room layout (fixed or configurable) (allow 25 square feet per person)
  • Desk layout and furniture type
  • Room workflow (how to you intend users to work within the room; content sharing, white-boarding, linking rooms, external users connecting in)
  • Presenter’s location (standing, sitting, mobility)
  • Display size and viewing distance
  • Display type (based on size and room conditions)
  • BYOD considerations
  • User network and AV connectivity
  • Video conferencing and UCC compatibility
  • Audio and acoustic considerations
  • Power estimates and outlet locations

Keeping all of these needs in mind, here are some of ConferX by AVPro's professional conference room solutions -- ensure every presenter can confidently share from any laptop, tablet or phone.