Article posted on Aug 24, 2020
Today’s companies are all about the flow of information from colleague to colleague and team to team. So when work at your organization gets stuck, lost, or forgotten, where does it usually come to a grinding halt? In email? On team collaboration boards? During meetings? If you find that work often stops until the next meeting or until a key team member gets back into town, there are faster, more efficient ways to keep work moving. One of those ways is to get on a video conference call right now.
Video collaboration tools are better quality and more reliable than in the past. Solutions designed for meeting spaces do more than just video. They make real-time information and content sharing easier than ever. Solutions intended specifically for small meeting rooms may include cameras and microphones designed to pick up much more than a laptop, as some employees will try to use—unsuccessfully.
Also look for features like annotation, touch screens, video capture, wireless sharing, scheduling capabilities, video recording, and easy integration with your existing systems and workflows. Companies invest in workflow technologies but overlook the collaboration aspect. Video conferencing helps fill in the gaps.
The latest video solutions improve workflows and processes by:
In high-growth companies, 73 percent of executives say that video conferencing improves communication, when compared with audio conferencing. That also means work outcomes are better because there is less miscommunication and mistakes.
Video collaboration solutions improve workflows and coordination of efforts across teams. It gives you a path to bypass all the potholes, roadblocks, and dead ends in your work because it adds a faster, more accurate means of communication. And with the rise in ad hoc meeting spaces, like huddle rooms, it’s another tool to get work done in the present, without having to organize a formal meeting.
Organizations should make video collaboration available not just in these ad hoc meeting spaces though. Video conferencing capabilities should be in huddle rooms, conference rooms, and virtually any other work or gathering space.
It’s not just workspaces that are changing. The way employees work is changing to be more mobile and more flexible. Employees need the tools to accommodate that kind of agility.
The video collaboration technologies that support your workflows should:
Consumer video conferencing applications, like Skype, Google Hangouts, and FaceTime, are easy to use outside of work and have become part of routine life for many users. In fact, Apple has announced that’s it’s releasing the ability for up to 32 people to participate in a FaceTime video call. That’s a sign that video conferencing and consumer-style tools are overlapping more than ever. However, a FaceTime video call won’t be practical for many professional use cases.
An experienced audiovisual integrator can help organizations decide which tools make the most sense for their needs and goals.
The key to improving work is making video collaboration a part of your everyday workflows. As work becomes more collaborative and more of it is conducted in small group meeting spaces, it becomes increasingly important to ensure that those spaces are equipped with video collaboration tools. Consider those designed for these modern spaces, like the Crestron Mercury or the Polycom Trio. Download “A Standardized Huddle Space Catalog and Guide” to learn more about equipping huddle and small meeting spaces for video collaboration.