Article posted on Oct 9, 2018
Setting up your performance space can be an exciting but tedious task. If you aren’t very knowledgeable about the various audiovisual services and equipment out there, making decisions on what to use can prove to be very difficult.
Many different factors play into finding the right AV system configuration for your event space. The shape of the space, installation, ongoing maintenance, and of course, your budget are just a few things to consider when weighing your AV options.
Know your space
One of the most important considerations, when looking at various audiovisual solutions, is the amount of space and layout of your venue. If you have an auditorium with theater-style seating that can fit 300 people, your AV needs may not be the same as someone who has an outdoor space that can fit 1,200 people and doesn’t have the natural acoustics you do.
Noting the light levels in the room, available storage space for any AV equipment, and the distribution of sound can all help narrow down the options you have to choose from. A skilled AV company can look at this information and help decide what equipment and services would be a perfect fit for your event space.
What is your space used for?
With different events, your space may need different AV services and equipment. This is also where want versus need comes into play. You may want a nice projector for your space, but will it be used often enough for that expense to make sense? Will all the pieces of equipment you want fit into the space without taking away from the performances or events taking place?
On the other hand, you may need to redistribute resources into different areas in order to create the right AV system. Do you need the best monitors on the market, or would it make more sense to invest more resources into your microphone system if it means crowds can hear better without any interference when someone is speaking? This is what the right audiovisual team can help you figure out.
Know your budget and keep it in mind
The budget you’ve set for the AV system in your event space is among the most important factors when finding the right equipment. With the ever-growing amount of services and tools in the audiovisual field these days, it can be fairly easy to go over the amount you’ve worked hard to set aside to offer your guests an entertaining experience. As tempting as it is to give in and go for the most expensive equipment, it may not even offer the right solution for your space. Reaching out to experts who know about all aspects of the audiovisual world can ensure you’re not spending your money unnecessarily, but allocating it well on the different system needs you may have.
Finding the right AV technicians
Choosing the appropriate technicians to install and set up your AV system is just as important as the equipment itself. The more they know about the various audiovisual services that can improve your event space, the better shape you’ll be in down the road.